Subject: Discount offer letter to customer. Explain a few of the benefits of going paperless in your communication to the customer. Going paperless is an important step for a business that wants to participate in green living. This change will allow us a unified approach to serving you and provide you with best-in-class customer experience. Lockstep and the Anytime Collect Logo are registered trademarks of Lockstep. She has a small-business background and experience as a layout and graphics designer for Web and book projects. Letter to customers announcing paperless billing. Such a notice that furnishes the exact time will help the employees to make the alternate arrangements. Give each customer who decides to go paperless a chance to win a gift card or enter them into a rewards program. As we consistently look to improve our process at , we have recognized that continuing to use mail for accounts receivable is not the most efficient process. Include information on whether it is optional or required for customers going forward. Send a separate "reminder" postcard to customers containing the message about your intention to stop mailing paper bills. Announcement letters should be written in a straightforward manner stating all the necessary facts. Going paperless notification sample letter Going paperless announcement sample letter Paperless invoiceing letter to client example Going paperless employee notice . But opting out of some of these cookies may affect your browsing experience. Southern Scripts is proud to announce we are going paperless! They will receive their invoices quickly, giving them more time to pay and will receive better customer service. This template furnishes the last working day of the business. By giving a deadline, around 2 weeks, you can ensure that most customers will send over the email contact quickly. https://bizfluent.com/how-8129215-notify-customers-going-paperless.html Letters & emails as a source to inform the customers about the change in billing procedures: In some cases, regular customers can be informed via letters about the changes in the billing system. In a previous post of this series we covered a few tactics you could use for getting your customers to make the switch with you to email, such as offering incentives or calling them to help gather addresses. You also have the option to opt-out of these cookies. Frequent Questions for the PU letter in Shanghai. This guide will teach you the basics of credit management and how you can make better,faster decisions about extending credit to customers with modern tactics and tools you may not yet be aware of. If you send bills and other communications to your customers regularly through the mail you must notify them of your intention to go paperless in advance. If they opt-in to using e-invoicing or a customer portal, give them a $1 off each monthly statement. If you don’t feel comfortable with this switch, please give us a call at . By clicking “Accept”, you consent to the use of ALL the cookies. For example, mobile network operators can easily send letters on their customers’ addresses to inform them of the new changes in the billing system. We also use third-party cookies that help us analyze and understand how you use this website. 10. To establish an assertive tone, be sure to write in the active voice, adding any relevant details to clarify the letter's purpose. Be sure to include your updated terms with these mailings as well. It is mandatory to procure user consent prior to running these cookies on your website. Hence you shall be receiving this discount in this bill. Date. Since you pay us monthly for all your purchases via check we hope that you shall go through this letter prior to reading your billing statement. Send an email to your customer list to inform them of your paperless billing decision. REWARD THE SWITCH. Feel free to customize and modify any of these letters according to … In order to continue giving our customers the quickest service and best attention, we will now be conducting all of our accounts receivable communication via email. The closing business letter to employees is used to communicate the difficult decision of the closing of a business to the employees while stating the reason for the same. Sending this kind of letter shows a good faith effort to communicate with and accommodate those with whom your organization has conducted business. The style and wording you use in a letter depend on the specific circumstances. Necessary cookies are absolutely essential for the website to function properly. Page not found - UPQODE If you write to request a favor or convey your gratitude, you could end the letter with a phrase like “With appreciation.”If your letter is to pursue a business connection, you should maintain formality and respect by ending with a word like “Respectfully” or “Sincerely. 12. In this case, you can directly link the customer to your website to make opt-in choices if necessary. Ask for FREE. This is a tricky route to take. Letter to customers announcing paperless billing. Finally, including a way for customers that are unsure about this switch to contact you will ease concerns and hopefully gain an email through the phone conversation. Discount Offer Letter Sample Discount Offer Letter to Customer. PUSHING CUSTOMERS TO ACCOUNTS RECEIVABLE EMAIL LETTER TEMPLATE, using email for accounts receivable purposes, 6 REASONS YOUR ACCOUNTS RECEIVABLE STRATEGY IS FAILING, 10 OF OUR READER’S FAVORITE ANYTIME COLLECT BLOG POSTS FROM 2017, How to Avoid Disputes Slowing Down the Payment Process, How to Combat Slow Payments Due to AP Approval Issues, The Pandemic Amplified Issues with On-Time Payments, Panel Discussion: Accounts Receivable in the New Normal, Your Email Issues Are Causing Your Late Payments. When writing an official or business letter, presentation design and format is crucial to making a good first perception. A business announcement letter is a letter sent out to vendors and customers that help in declaring an event, change of policy and management or a handover, takeover or merging with another firm. Here are the sections your letter should include: Announcing the merger or acquisition: In this section you will want to announce what companies have either been merged or acquired, what the official date of the transaction is, and what the new name is of the entity (if there is one). We'll assume you're ok with this, but you can opt-out if you wish. Change your terms of agreement as necessary to include the update about paperless billing. The EPA estimates that Americans use about 99 million tons of paper each year and paper makes up 34 percent of the waste in this country. Dear Valued Customer: Quick Delivery is announcing new rates effective January 1. There is much to gain – and much to save. A Change of Ownership Announcement Letter is a merely a formal announcement to all the faithful and devoted customers/employees that the owners of the company are going to waive the ownership to some other person/body. These letters can be addressed to specific customers or to all customers, depending on the issue. Thank you for helping us to provide the best service. Moving forward, all claim remits and payments will be provided to you electronically. Download this whitepaper analyzing the most important capabilities when researching credit & collections software and how quickly you can see a return on your investment. Clarify Purpose Formal announcements of procedural changes should open with clear statements of the source of the information, the population it affects and the nature of the change. going paperless letter … These cookies will be stored in your browser only with your consent. Clarify Purpose Formal announcements of procedural changes should open with clear statements of the source of the information, the population it affects and the nature of the change. We are offering a discount of 5% for all our regular customers on the total bill for the month of December 2012. This is where Verizon recently failed, according to Gizmodo, as the wireless corporation informed clients that the company was going paperless by sending out four letters. Community Experts online right now. Date. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. Example 6: Example letters for Announcing the New Price/Rates/Terms. We anticipate this will be completed within the next few months. To, Miss Haniya Nazeer 765, Sarwar Road, Cantonment Lahore, Pakistan. The benefits of using email for accounts receivable purposes, such as sending out invoices, getting customers to pay or sending out reminders, are numerous. The letter is written in a formal note and is usually short, containing only relevant details. Example 5 :Business letters for Announcing the new policies. Addressee Address City, State Zip. By sending these documents via email we can ensure each includes the necessary information and can be received in a reasonable amount of time for our customers to pay by the due date. Take the Lockstep Collect product tour containing case studies, whitepapers and other helpful resources. If you own a business, there are many times you may find it necessary to write to your customers. Announce a bad weather or civil emergency policy; Announce a budget surplus; Announce a business anniversary; Announce a change in policy or fee amount; Announce a company savings plan; Announce actions to be taken during a strike (management's announcement) Announce a change in your company's name First and foremost, you need to send them a letter to explain why you’re switching and gather support. To put it straightforwardly, it is going to be owned by someone else/body henceforth. An estimated 500 billion bills are sent every year, according to Billentis – a figure five to 15 times higher when you account for ‘invoice-like documents and messages. Company Name or Letterhead Address City, State Zip. Company Announcement Letters. Offer a discount for customers to go paperless. This is not a retirement letter where you can just maintain a friendly tone and use a language that you think the client will be fine with. Respected Madam, We hope you are in the best of health and spirits. Ideally, this should be in a different colour to the text. Send an e-mail to your customer list to inform them of your paperless billing decision. For instance, in addition to the notice listing the active date for paperless billing you might also include a website or phone line for “opting-in.”. This letter will get your customers to send you their email address. Company Name or Letterhead Address City, State Zip. change paperless billing First time - interment. Create your notification message along with clear instructions for how the customer can acknowledge receipt of your information regarding paperless billing. Below, we’ve included a sample letter to get your customers to send their email address to you for accounts receivable purposes. Important Changes: Clarify and identify your timeline for going paperless as well as any requirements that the customer must fulfill to receive paper bills. Consult with a lawyer before switching to paperless billing to ensure that you're observing all state and federal laws. Keep your email professional and positive. Letter to customers announcing paperless billing. For instance, in many cases you may have to get the customer’s permission to stop sending paper statements in the mail before switching him to paperless billing. The individual’s letter should have a formal, business style format and be short and simple. If you currently receive paper claim remits or paper Assortment of going paperless letter to customers template that will flawlessly match your demands. If you take the initiative and include information on switching in every letter, customers will take you up on it. Sample price increase letter Reach out initially to clients via email to let them know about coming changes. Her work can be found on various websites. Dear Clients: Jan’s Babysitting Service is proud to announce success in the Baytown area. Highlight the area in a color or font that stands out to get his attention. To write a business letter to customers, use a professional-looking letterhead that features your business name or logo. Letters to customers are letters written by businesses to people or organizations who buy goods and services from these businesses. Clearly state why you feel the occasion is important. The ending of your business letter should relate to the purpose of the letter. This website uses cookies to improve your experience while you navigate through the website. This letter explains what the benefits of doing accounts receivable over email is to the customer. Any unauthorized use is expressly prohibited. These changes or upgradations in companies can take many forms such as name change, address change, policy change, new product introductions, new features for existing products, mergers, acquisitions, and many more. In addition to containing the personal information of customers, which must be protected under stringent privacy laws like the EU’s General Data Protection … This includes sending of invoices, payment reminders and collection letters. Copyright 2021 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Letter to customers announcing paperless billing The email can be sent to . Struggling getting customers to pay on-time? You must treat this like a business letter as you’re talking to someone who you have done business with at many points in … going paperless letter to customers template Letter to customers announcing paperless billing Electronic billing is on the rise. It is generally best to keep letters as short and concise as possible while still communicating the necessary information. As change is a constant determinant especially in a current rapidly changing world, businesses change on a continuous basis as well. Download our credit risk management guide. Moreover, the company needs to only send out one paper letter. ... Letter to inform customers of paperless billing. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment. This website uses cookies to improve your experience. Announcing a New Invoice Format. In order for emailing to be successful, we need you to send us the best email contact for your accounts payable department by . Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Include a notification regarding your decision to go paperless in the message section of your last few paper bills to the customer. Due to the Windstream and MASS Comm acquisition, your account will be migrated to Windstream’s platform. Louise Balle has been writing Web articles since 2004, covering everything from business promotion to topics on beauty. Open with a polite salutation and state the purpose of the letter right away in the first line. Although most companies would much rather communicate via email, some may be hesitant so the letter needs to address all concerns. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information. eBilling has many convenient features and benefitsTo enroll or cancel enrollment in Paperless Billing, sign in to Your Account. In the utility’s email to customers announcing the online billing platform’s launch, we tweaked messaging to: (i) elicit prosocial concern with provision of statistics on environmental damage associated with paper use; (ii) evoke cognitive dissonance — i.e. They will receive their invoices quickly, giving them more time to pay and will receive better customer service. If you currently receive claim remits via email, and payments by direct deposit, then you have already gone paperless. Nothing says that you value a customer more than hand signing the letter. Craft the letter you send your customers so it provides complete answers to the "who, what, when and where" of your new policies. Finally… Hand Sign the Letter. Emphasize the great results you’ve achieved and resist the urge to apologise. Consult with a lawyer before switching to paperless billing to ensure that you’re observing all state and federal laws. The business closure letter is an excellent way to create a professional end to your current business relationship and explain any actions which need to be taken by your customers and suppliers. Send a separate “reminder” postcard to customers containing the message about your intention to stop mailing paper bills. Remember, you are a business owner, and are not required to justify changes in your business. CHARGE A FEE. You are using less energy, resources and money to send more emails to more customers and get paid faster. Addressee Address City, State Zip. This letter explains what the benefits of doing accounts receivable over email is to the customer. In this case, you can directly link the customer to your website to make opt-in choices if necessary. By giving a deadline, around 2 weeks, you can ensure that most customers will send over the email contact quickly. When you are switching from sending old fashioned mail to using email, however, you will need to get those customers to give you their email address and be on board for the switch.